Puddles plans: Free and Pro
Every club can use Puddles for free. Puddles Pro adds the features below for £100 per term, and every new club gets Pro free to try everything first.
| Feature | Free£0 | Pro£100 per term |
|---|---|---|
| On both plans | ||
| Sign up page | Included | Included |
| Land sessions | Included | Included |
| My sessions and Calendar | Included | Included |
| Plan week | Included | Included |
| Coach and cox invites | In-app and push | Plus email |
| Roster | Included | Included |
| Settings | Included | Included |
| River flag and daylight warnings | Included | Included |
| Pro adds | ||
| Availability | Not included | Included |
| Training | Not included | Included |
| Races | Not included | Included |
| Coaches | Not included | Included |
| Confirm | Not included | Included |
| Swim tests | Mark on the roster | Plus booking and reminders |
| Small boats | Not included | Included |
| River rules | Not included | Included |
| Email notifications | In-app and push only | Plus email |
The Free plan
Free for every club, with no end date. It covers the essentials for week-to-week running of outings:
- Sign up page. Members see the week's published outings and sign up in one tap.
- Land sessions. Ergs, weights, runs etc. can be created and signed up to.
- My sessions and Calendar. Calendar download of your sessions that week, and calendar of sessions that month.
- Roster. Keep track of members, squads, permissions and boats and all their details.
- Plan week. Build the week's outings and crews, copy last week or use a template, and publish. Editing sessions is easy, and there are open and set crew options. Invite coaches and coxes: they're told in the app and by push notification, not by email.
- Settings. Customise the app to fit your club.
- River flag and daylight warnings. The flag updates live, and will block outings when red or black. There's also a daylight warning for any outing outside the hour before sunrise to the hour after sunset.
- Notifications. In-app and push notifications.
What Pro adds
On the Free plan these features are hidden from members. Captains and admins still see them, greyed out with a lock.
Availability
- Members fill in when they can row each week, on a grid or with the step-by-step "Enter availability" flow, which can suggest times from a linked calendar or last week's pattern.
- A club overview heatmap shows, for each day, who's free, who's unavailable, who's already rowing, coxing or coaching, and who hasn't filled it in.
- Availability shows up in Plan week: in the crew, coach and cox pickers, and as free counts while you plan.
- Automatic reminders on Monday and Thursday to members who haven't filled in next week.
Training
- Members log erg, water, running, cycling, swimming, gym and other sessions, with photos.
- A club activity feed with likes and comments, a club distance total and leaderboards for the training period. Unusually large entries wait for a captain's approval.
- Tests and club records: test results, test leaderboards and club records, with results confirmed by coaches. Test sessions can be planned in Plan week.
- Feedback from coaches on past sessions, for both the whole crew and personal.
Races
- The season's races in one list, with their details, that every member can see.
- Members can mark that they're interested in a race.
- Captains add entries for each crew (M1, W1 and so on), each linked to its race-day sessions and crew.
Coaches
- The Coaches page: each coach's sessions with session plans beforehand and crew feedback afterwards. Members are told when they get feedback.
- Club training views for coaches: compare members and coxes, see what training they've done, and save crew presets.
- A queue for confirming test results and records.
Inviting coaches to sessions, and coaches accepting or declining, is part of the Free plan.
Confirm
- The Captain's Confirm tab: check each crew before the outing, then confirm it, which sends every crew member a confirmation email.
- Cancel an outing and email the crew.
- Sign outings off to confirm who rowed and keep outing counts up to date.
Swim tests
- Set up swim test events with time slots, and members book a slot themselves from the Sessions page.
- Record results on the day, and they go straight onto the roster.
- Automatic reminder emails before the test.
On the Free plan you can still mark each member's swim test on the roster yourself.
Small boats
- Members book singles, doubles and pairs on a weekly grid.
- Only members whose capsize drill is marked done on the roster can book.
- Booking notifications go to the small boat captain.
River rules
- All rules of the river, OURCs restrictions built in and option to add custom ones.
- River closures, one-off or recurring.
- Permitted rowing windows (including sunrise and sunset), senior-only windows, and limits on the number of crews.
- Crew and cox rules by flag, such as amber flag crew make-up, cox experience and bank riders.
- Plan week, Availability and publishing all check these automatically.
The flag banner and the red and black flag warnings are part of the Free plan.
Email notifications
- Outing confirmation and cancellation emails.
- A daily captain digest: what needs action in the next 48 hours, the week at a glance, outings waiting for sign-off and new members.
- Availability and swim test reminders by email.
- Crew-published emails asking rowers and coxes to confirm, and coach and cox invites by email.
On the Free plan, notifications still arrive in the app and by push. The email approving a new member's account is sent on both plans.
Price
£100 per term
A term runs from Week 0 of one term to Week 0 of the next, so it covers the vacation that follows too. Three terms cover the whole year.
Free Pro for new clubs
We'd like every club to see what Puddles can do before deciding anything, so every new club gets Pro free for a term and can try everything.
Free Pro runs until the start of the next term, which is the Monday of Week 0. If you join during term (Week 0 to Week 8), it runs until the next term starts. If you join during a vacation, you get the whole coming term as well.
| When you join | Pro runs until |
|---|---|
| During Michaelmas | Week 0 of Hilary |
| During Hilary | Week 0 of Trinity |
| During Trinity | Week 0 of Michaelmas |
| During the Christmas vacation | Week 0 of Trinityso all of Hilary |
| During the Easter vacation | Week 0 of Michaelmasso all of Trinity |
| During the summer vacation | Week 0 of Hilaryso all of Michaelmas |
When it ends your club moves to the Free plan, your data stays, and you can upgrade any time.
When Pro ends
- We email your club's admins 14 days and 3 days before the end date, and captains see a note in the app.
- On the Week 0 date your club moves to the Free plan. Nothing is deleted: your data is kept.
- Pro features are hidden from members and shown greyed out to captains and admins.
- Upgrading again brings everything back as it was.
How to pay
Email puddlesrowing@gmail.com for details or an invoice.